Bye Bye Aleph & Mango, Hello Alma & Primo: Post Go-Live

Fall Workshop Recordings (September 2021):

All of the FLVC / Ex Libris Fall Workshop recordings will be available here: https://falsc.libguides.com/ILS-Implementation/fallworkshoprecordings  

FLVC is posting the recordings the Monday following the live workshops.

The content below is duplicated from the official FALSC website solely for your convenience - one stop shop.

Only the recordings from week 2 will live here. Additional recordings posted by FLVC live here: https://falsc.libguides.com/ILS-Implementation/spring_ws_recordings 

Spring Workshop Recordings

FALSC have made the recordings of each session of the workshops available for staff to watch. The recordings listed below are from the Week 2 workshop held March 8-11, 2021. The presenter for all sessions was Pam Tejes from Ex Libris.

Please use these recordings as a refresher or to catch up on a session that you could not attend. However, they are not a substitute for the for the live, interactive sessions that are currently being offered each week until May 6th.  

Also, it is imperative that if you cannot attend the Introductory session offered each Monday morning from 9:30-10:30am, but you are attending other sessions later in the week, that you watch the recording of the Introductory session. For instance, if you registered to attend one or more sessions on Fulfillment (Circulation) which are offered on Wednesday and Thursday, you should either attend the Monday morning session or watch the recording listed on this page. Information given in the Introduction session will not be repeated explicitly in other sessions.

[Note: There were two technical issues during the workshop that temporarily halted the session and stopped the recording. Because of this, the first part of session 3 and the second part of session 8 have multiple recordings.]

Project Presentations

Below is a list of recordings for all major meetings and/or presentations related to the ILS Implementation Project. Many of these sessions were open and available to all library staff and cover topics that touch on all aspects of the project. Click on the corresponding link to view the presentation. Slides and other information may also be available.

Last updated Aug 18, 2021 - Table mostly taken from FALSC Next Gen ILS Implementation LibGuide 

Switch to Go Live Timeline

All institutions will go live on Alma/Primo VE on Tuesday, July 13, 2021.

In order to successfully transition all data from Aleph to Alma, it will be necessary to pause various system processes and services currently available to library staff and patrons. Below is a timeline that details when these processes and services will be affected. Please be assured that the dates listed were not made arbitrarily, but rather after numerous discussions between FALSC and Ex Libris; both keeping in mind the amount of time needed to successfully convert the data and the desire to allow the least amount of disruption to library services as possible.

March 1, 2021 - May 7, 2021 - Ex Libris Spring Workshops

March 10, 2021 - Functionality Testing Officially Begins

FALSC New ILS Implementation Timeline (All Phases): https://falsc.libguides.com/ILS-Implementation/timeline 

11/9/22 - Alma & Primo VE Fall Virtual Conference - 

• Free event from FLVC
• Recordings & Slides: https://flvc.libguides.com/AlmaPrimoVE/2022FallConference

RIP Aleph - 7/14/22: FLVC has created a dashboard of some Archived Aleph Reports. Others are available by contacting FLVC.

RIP Mango - 10/1/21

ILS Implementation Project Update:

The 8 Working Groups, the Implementation Team, and the Steering Committee have been disbanded. 

• Respective standing committees have assumed the work from the working groups.
• ILS Coordinators will remain in place for now to act as a contact person and a liaison to help disseminate information about our new system. 

Alma Staff Accounts - Expiration:

• FLVC will be implementing a policy beginning in October whereby all staff accounts that have never been used to log into Alma or that have been inactive for at least 90 days will have their user roles suspended. This means that these accounts will still be in the system, but that they cannot be used to log into Alma and thereby will not count toward our user limit. An automated process that can identify and suspend these accounts will be run several times during the year. Any suspended accounts can be easily restored by contacting the FLVC Help Desk at help@flvc.org. 
• FLVC ran this process for the first time on Monday, October 11, 2021.